Insurance & Risk Management

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What is the role of our broker and our Regional and District insurance officers?

Our Rotary insurance team collects the information for the insurance broker.

That information is collected by the Districts, Clubs and rotary trusts completing online information forms or infosheets through a secure server that is used by insurance brokers and insurers to run that process.  The server is dedicated to Rotary so there is no bleed of information and the Rotary privacy policies are observed.

The insurance process is annual and the questions each year change to meet the requirements to ensure risk review for the next insurance year is covered.

The information is complied automatically by the system and sent to the broker every quarter.

The current insurance period is for each calendar year and to renew updating the information starts in the beginning of October so that the broker has the information for the renewal discussions in November.

That information is subject ot a number of system checks before the insurance confirmations are issued by the system.

The system checks are delegated to the Rotary insurance team.  Our broker, AON, is on a fee basis and they rely on Rotary to provide the checked information.

The Rotary insurance team effectively have a delegated role from our broker and the team has members that have the skills required of an insurance professional.  If you are a current of former insurance professional and are interested in being part of that team, the team would be very interested in talking to you.  You can contact the team by filing a Helpdesk ticket.

The work of the insurance team assisting our brokers with checks and other back-office processes in  the insurance system includes:

(a) assisting with a risk management view across Clubs and Trusts with completing the info sheets
(b) understanding that the renewal process for the type of liability insurance is an annual requirement and
(c) that the requirements change e.g. as we lead up to each renewal by providing updates through the information sheet.  For example for 2026 the insurer will want to know the Club has re-registration planned - there are several ancillary risks with that task including if there is going to be a windup of a Club or trust as that affects the premium which is based on:
(i) claims and notifications
(ii) number of entities insured ie, Clubs and their trusts
(iii) number of members
(iv) risk disclosures such as the drop dead requirements to re-register.
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