Rotary Oceania (the trading name for ROZops Limited) holds a master policy for liability insurances for Rotary in Oceania effective up to 31 December 2024. 

With events special risks include risk to property owners (such as Home Tours), integrating insurance and risk management with contractors (such as Stallholders or display vendors) or risks where there are obligations to other parties as a result of requirements such as traffic management.

If special Event Insurance is required that insurance will be issued to ROZevents Limited, a wholly owned subsidiary of Rozops Limited, as an Event Planner.

You are encouraged to use the ROZEvents Event Management Agreement (can be found in the Members Centre) as a preliminary checklist.

The ROZEvents Event Management Agreement will assist you working with your District Insurance Officer (DIO) or a member of the Zone (Region) Insurance and Protection NZ team to work out whether Event Insurance is required.  Please start by filing a Helpdesk ticket.

Some quick guides notes:

        ◦ Standard fund raisers such as hospitality events or BBQs etc outside retail premises are usually fully covered by the general liability policy – that is a separate type of policy from event cover and is a national policy.  This cover is paid by the Districts and is therefore available without further payment.  There may be admin fees or extra premium if the property owner wants specific extra requirements covered.

        ◦ Standard event insurance works by being advised by ROZevents.

        ◦ ROZevents provides that advice through  the ROZEvents Event Management Agreement.

        ◦ Usually ROZevents delegates management and control of the event to the organising Club, District or other Rotary entity

        ◦ ROZevents can help with events that require national marketing, ticketing processes through an agreed schedule of “Event Project Management Services” If the event organiser wants that assistance, this agreement is used to record those services and who pays for what.

        ◦ Events that have special risks, such as events that

1. require traffic management,
2. crowd management,
3. use of equipment - such as demostrations of bikes, cars , trucks etc
4. use of private property or use of motor vehicles or plant and equipment
5. performances such as music bands etc
6. games, races, rallies, especially where there are spectators
   
7. displays which involve risk to spectators from balls, fireworks etc
   
8. bring in third parties
   the risk for such parties are usually not covered by ‘general’ liability or standard event insurance.
   How these risks are managed is through ensuring that for example traffic management contractors or display vendors confirm to you that they have, as part of providing their services, adequate insurance.

Your DIO is there to help you through with risk management and insurance.